AutoArchive Mail exists because professional services firms deserve infrastructure that's as rigorous as the work they do. We capture, organise, and preserve every email — automatically — so that when an audit lands on your desk, your records are already ready.
I spent years working alongside professional services firms — law practices, accounting firms, consultants handling sensitive mandates — and I kept seeing the same thing. Brilliant people, doing genuinely serious work, brought to a standstill by something that should have been solved years ago: their email was a mess, and they knew it.
It wasn't a technology problem, exactly. Everyone had email. Most firms had Outlook. Some had moved to Microsoft 365. But when a regulator asked for correspondence from eighteen months ago, or a client disputed the timeline of advice they'd received, or a file was handed off to a new partner mid-matter — the scramble began. Hours spent searching inboxes. Requests sent to IT. Exports attempted and abandoned. In some cases, emails that simply couldn't be found at all.
The breaking point for me was watching a mid-size accounting firm spend three days preparing for an audit — not reviewing their work, not preparing their people, but hunting through email. An administrator was manually forwarding messages to a shared folder. A partner was recreating a document trail from memory. It was painful to watch, and completely unnecessary. The records existed. They just weren't organised in any retrievable way.
That's when I started building AutoArchive Mail. Not to add another tool to the stack, but to remove the problem entirely. Every email — incoming and outgoing — captured automatically, saved as a complete .MSG file with a clean, structured filename and extracted reference data, stored wherever the firm keeps its files. No manual steps. No periodic exports. No third-party custody of client communications. Just a complete, accurate, always-up-to-date archive sitting in your own storage.
I wanted the kind of system where an audit request produces a quick search rather than a three-day project.
The firms that need robust email archiving the most are often the ones with the fewest internal technical resources. AutoArchive Mail is built to be set up in 48 hours and run without ongoing maintenance.
We never store your emails on our servers or require access to your credentials beyond the initial connection. Your archive lives in your storage — local, cloud, or network share — and stays under your control.
When archiving runs continuously in the background, firms stop having to think about it. The record is always current. The retrieval is always fast. The audit is never a scramble.
Compliance requirements don't scale down because a firm has 12 people instead of 120. AutoArchive Mail brings the same rigour available to large organisations to firms of any size, at a price that reflects that reality.
Our core product connects to your existing email setup — Outlook, Gmail, Microsoft 365, or any IMAP provider — and begins capturing all incoming and outgoing correspondence automatically. Plans start at $149/month. 14-day free trial, 48-hour go-live. Once it's running, there's nothing to maintain.
For firms with more specific needs: routing emails to matter management systems, triggering workflows from incoming correspondence, AI-powered complaint detection and triage. If you have a process that runs through email and feels like it should be smarter, this is for you.
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Learn exactly how AutoArchive Mail captures, organises, and stores your email — and how you can be live in 48 hours.